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Andersen LLP – Administrative Assistant

Careers Senior Consultant (Montreal)Manager, U.S. Business Tax (Vancouver, Calgary)Manager, International Private Client Services (PCS)Associate, Tax – US AND CANADIAN CROSS-BORDER TAXAndersen LLP – Administrative AssistantTax Manager (Montreal)

THE ROLE

Andersen LLP is looking for a full-time Administrative Assistant to provide high-level administrative support to key Partners as well as collaborate with the Senior Executive Assistant to organize internal and client-facing events as required.

The role aids with various administrative and organizational needs of the Partners and Senior Executive Assistant, such as setting up appointments and overseeing schedules. Acting as a gatekeeper, when requested, this role aids in deciding which phone calls, emails, or in-person meetings get through to their Partners. They also conduct business with other colleagues or external vendors in collaboration with the Senior Executive Assistant on behalf of the Partners/Firm.

WHO WE ARE

Andersen LLP is a member of Andersen Global, specializing in U.S. and Canadian cross-border tax services with head offices in Vancouver, BC, and Calgary, AB.  Best-in-class service, stewardship, independence, seamlessness, and transparency – these are the five core values that guide the talented employees at Andersen LLP. We are committed to hiring highly motivated individuals who desire to enhance their career and make a distinct impact. We aim to be the benchmark for quality in our industry and serve as the standard by which other firms are measured.

Andersen LLP offers a rewarding career path for exceptional individuals. We foster an environment based on learning and allow our employees to grow through hands-on work experience.  We offer a comprehensive benefits package and educational career training to enhance our employees’ professional development goals.

RESPONSIBILITIES

  • Oversees all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence. Reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Acts as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers.
  • Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for Partners.
  • Keeps their Partners’ calendar up to date, including adding events/meetings (including blocking potential windows to ensure efficient bookings), rescheduling appointments, and providing daily briefings.
  • Arranges travel and accommodation for Partners via a third party provider Travel site.
  • Manages ad hoc administrative tasks regarding CPA membership on behalf of the Partners (CPD tracking, annual CPD submission, etc).
  • Updating Partners’ LinkedIn Accounts with added contacts after events.
  • Updating Zoho Client Relationship Management (CRM) software for Partners with all necessary details.
  • Schedules and attends some internal meetings with Partners, taking notes and recording minutes.
  • Performs office tasks including maintaining records, completing accurate expense reports and coding invoices for Partner and review and payment.
  • Plans and organizes events that take place externally, such as customer appreciation events, sporting tournaments, and employee appreciation events (i.e. Holiday parties) with oversight by the Senior Executive Assistant.
  • Provide logistical support to People & Culture for Town Halls and Leadership Conferences under the oversight of People & Culture.
  • Updates and maintains Business Development events and opportunities in the appropriate calendars by Province.
  • Maintains a high degree of discretion and confidentiality.
  • Performs additional duties as assigned by Partners.
  • Manages Club memberships and all bookings in their city.
  • Collaborate with the Senior Executive Assistant, and provide backup for each other during vacations, etc.

QUALIFICATIONS

  • High school diploma required, post-secondary diploma/degree in Business Administration or related field preferred.
  • At least 5 years of related experience required.
  • An equivalent combination of education and experience will also be considered.
  • Has advanced skill level in Microsoft Outlook, Word, Excel, and Power Point.
  • Strong attention to detail and ability to manage multiple tasks in a fast-paced environment.
  • Demonstrated experience in managing calendars effectively.
  • Advanced organizational and time management skills with the proficiency to prioritize tasks effectively.
  • A polished and professional attitude and appearance are required to reflect their position in the Firm both internally and externally. 
  • Demonstration of a respectful and courteous approach to all communications and interactions internally and externally.

ADDITIONAL REQUIREMENTS FOR APPLICANTS

  • High-speed internet connection

Andersen is a hybrid workplace and the successful candidate will be required to be physically present in the office a minimum of 2 days per week, depending on the workload, with the remainder of the time worked remotely.  

Application Deadline: January 6, 2025

To be considered for this position, please apply with cover letter, including salary expectations and resume to people.west@ca.andersen.com.

Due to the high volume of applicants expected, we are only able to contact those proceeding to the candidate stage. Thank you for your interest in joining our team!